W RUGBY GROUP Ltd.  (“W RUGBY,” “we,” “us” or “our”) will process your personal data when you are visiting and using the services provided at w-rugby.com or purchase products in our stores. We strive to be transparent in what we do with visitors’ and customers’ personal data and have therefore adopted this privacy policy. Below, you will find information on what kind of personal data we process, why we do it, what we use it for and how we may share it. W RUGBY is the data controller of any processing of your personal data.

WHAT PERSONAL DATA DO WE PROCESS?

We collect personal data when you (i) purchase rugby balls, accessories, clothing or other goods, (ii) sign up for news, invites and offers, (iii) request support and (iv) are browsing our website. Such personal data will include your name, e-mail address, telephone, delivery address, payment details, IP address, behaviour on the website and other information that you voluntarily provide us.

PURPOSE, LEGAL GROUND AND STORAGE PERIOD

We will only use your personal data for the purposes, and on the legal grounds, as set out below. We will not use your personal data for any purpose that is incompatible with the below purposes. Further, we will only use your personal data during the period as set out under "Storage period", after such which period your personal data will be erased.

PURCHASES

Purpose of processing: When you purchase rugby balls, accessories, clothing or other goods, we will process your personal data to fulfil our contractual obligations towards you (see Terms of Use). Our purchase form identifies what information you must provide to us, in order for us to complete your purchase.

Legal ground for processing: The processing is necessary for our performance of the contract with you (i.e. Terms of Use).

Storage period: We will process your personal data during the term of our contract (including two-year warranty period), we will thereafter erase your personal data. The storage period applies also to any unsuccessful purchase due to lack of funds on your account.

DIRECT MARKETING

Purpose of processing: When you sign up for news, invites and offers (direct marketing), we will process your personal data to provide the services as requested by you. Our direct marketing is based on profiling, which means that we will customise the information that you receive from us based on certain factors. We use the following types of personal data to compile a profile: your gender, your location, your previous purchases, your behaviour on our website, and/or your previous behaviour when receiving direct marketing from us.

Legal ground for processing: The processing is necessary for our legitimate interests to maintain close and meaningful customer relations.

Storage period: If you opt-out or unsubscribe from our marketing (including profiling), we will no longer process your personal data for this purpose. We will also erase your personal data, unless there are other legal grounds for keeping your data (such as a valid purchase contract).

COMPETITIONS AND EVENTS

Purpose of processing : If you participate in a competition, lottery or event organised by us, we will process your personal data in order to be able to communicate with you (i) before or after participation in the competition, lottery or event (ii) for the purposes of identification and age control, or (iii) to elect a winner and to distribute the relevant benefit or price.

Categories of personal data: Depending on which type of competition, lottery or event that that you participate in, we may collect your name, e-mail address, location and date of birth, as well as your shipping address for the purposes of distributing the relevant benefit or prize.

Legal ground for processing : The personal data is required for the legitimate interest we have to administrate your participation in connection with competitions, lotteries or events.

Storage period : We will keep your personal data only during the competition, lottery or event (including a possible evaluation thereof). We will store your email address to communicate latest news, offers and events in the form of a newsletter to you. You may opt-out at any time.

SUPPORT

Purpose of processing: When you request support through our live chat or our other support channels, we will process your personal data to be able to assist you with the relevant matter.

Legal ground for processing: The processing is necessary for our performance of the contract with you (i.e. Terms of Use).

Storage period: We will erase your data, within six months after the relevant matter has been finally resolved.

CHECKOUT REMINDER

Purpose of processing: If you have initiated a purchase at our website and if you have provided your email address in connection therewith but have not completed the final step of your purchase, we will send you an e-mail with a link to your shopping cart for the purposes of reminding you of your uncompleted purchase.

Legal ground for processing: The processing is necessary for our and your legitimate interest to remind you of your uncompleted purchase.

Storage period: We will erase your data, within one month after checkout reminder, unless there is another legal ground for keeping your data (such as a valid purchase contract) Opt-out is made possible by contacting info@w-rugby.com

BROWSING

Purpose of processing: When browsing our website, we will process your personal data to improve our website and for marketing purposes.

Legal ground for processing: The processing is necessary for our legitimate interests to improve our website and for retargeting. Please see more under “Cookies”.

Storage period: Please see more under “Cookies”.

FRAUD PREVENTION

Purpose of processing: We will process your personal data for the purposes of carrying out risk analysis, fraud prevention and risk management.

Legal ground for processing: The processing is necessary for our legitimate interests to prevent fraud and to handle risks.

Storage period: We will erase any personal data used for this purpose on a six-month basis, unless there is another legitimate interest for keeping your data. Upon a purchase that has been cancelled due to fraud prevention, we will delete your personal data two years after the unsuccessful purchase.

ANALYSIS OF DATA

Purpose of processing: We will analyse your personal data, in order to compile aggregated tracking data (including to analyse visitors’ use of our sites by tracking information such as page views, traffic flows, search terms and click-through).

Legal ground for processing: The processing is necessary for our legitimate interest to create statistics over time.

Storage period : We will anonymise all tracking data where this is technically possible. When your personal data has been anonymised, it will no longer be considered personal data under applicable data protection laws. Opt-out is made possible by contacting info@w-rugby.com

Please note that the above storage periods do not apply to the extent W RUGBY is required to retain your personal data (partly or in full) under applicable mandatory law (e.g. accounting laws).

WHO WE SHARE YOUR PERSONAL DATA WITH

Only the people who need to process personal data for the purposes mentioned above have access to your personal data. We further may need to allow our suppliers access to your personal data when they perform services on our behalf, mainly to provide support and maintenance of IT systems, storage services and marketing. Any transfer of data outside the EU/EEA is made in line with data protection laws. Our international transfers of personal data (including transfers to our group companies and suppliers outside the EU/EEA) are based on the EU Commission’s standard contractual clauses. The standard contractual clauses may be found here. In addition, for transfers to some of our suppliers in the U.S., the recipient is certified under the EU-U.S. Privacy Shield administered by the U.S. Department of Commerce’s International Trade Administration (can be found here www.privacyshield.gov).

YOUR RIGHTS

You are entitled to the following rights under applicable laws:

• The right to access: you may at any time request to access your personal data. Upon request, we will provide a copy of your personal data in a commonly used electronic form.

• The right to rectification: you are entitled to obtain rectification of inaccurate personal data and to have incomplete personal data completed.

• The right to erasure (“right to be forgotten”): under certain circumstances (including processing on the basis of your consent), you may request us to delete your User Data. Please note that this right is not unconditional. Therefore, an attempt to invoke the right might not lead to an action from us.

• The right to object: to certain processing activities conducted by the us in relation to your personal data, such as our processing of your personal data based on our legitimate interest. The right to object also applies to processing of your personal data for direct marketing purposes.

• The right to restriction of processing: you may under certain circumstances request from us to restrict the processing of your personal data. Please note that this right is not unconditional. Therefore, an attempt to invoke the right might not lead to an action from us.

• The right to data portability : you are entitled to receive your personal data (or have your personal data directly transmitted to another data controller) in a structured, commonly used and machine-readable format.

Finally, you also have the right to lodge a complaint with the supervisory authority in Sweden, which currently is Datainspektionen.

COOKIES

As part of our approach to providing personalised services on our website, we use cookies to store and sometimes track information about you. A cookie is a small data file sent to your browser from a web server and stored on your hard drive that allows easier access the next time the same page is visited. For example, a cookie is sent when you sign-up to download products or information on our website. If you do not want your personal information to be stored by cookies, you can configure your browser so that it notifies you whenever a cookie is received. This way you can decide each time to accept cookies or not. However, the use of cookies may be necessary to provide certain features and choosing to reject cookies may reduce the functionality of our website. Your browser should include precise instructions explaining how to control the acceptance of cookies.

To be transparent, we have summarised the cookies used on our website below.

SUPPLIER: W RUGBY

• Type of cookie: Permanent

• Purpose: Cookie notice storing whether you have accepted privacy and cookie policy

• Storage time: Permanent

• Stored data: True/False

• Sharing: None

SUPPLIER: W RUGBY

• Type of cookie: First-party

• Purpose: Session and cart identification

• Storage time: Session

• Stored data: Session and cart identification data

• Sharing: None

SUPPLIER: W RUGBY

• Type of cookie: Session

• Purpose: Session and cart identification

• Storage time: Temporary session cookie

• Stored data: Session ID

• Sharing: None

SUPPLIER: GOOGLE

• Type of cookie: Third-party

• Purpose: Performance and statistics

• Storage time: Permanent

• Stored data: Session ID, anonymised IP, page statistics

• Sharing: Yes

SUPPLIER: FACEBOOK

• Type of cookie: Third-party

• Purpose: Marketing

• Storage time: Permanent

• Stored data: Session ID, page statistics

• Sharing: No

SUPPLIER: ZENDESK

• Type of cookie: Third-party

• Purpose: Customer support

• Storage time: 1 year

• Stored data: Session ID, analytics

• Sharing : No

DATA SECURITY

We employ appropriate technical and organisational security measures to help protect your personal data against loss and to guard against access by unauthorised persons. Appropriate security measures we have taken include implementing secure private connections, traceability, disaster recovery and access limitations. We regularly review our security policies and procedures to ensure our systems are secure and protected.

CONTACT INFORMATION

If you have any questions relating to our handling of your personal data or our use of cookies or if you would like to invoke any of your rights under applicable privacy legislation, please contact us at: info@w-rugby.com

CHANGES TO THIS WEBSITE PRIVACY POLICY

If we change how we handle your personal data or how we use cookies, we will promptly update this website privacy policy and publish it on this website.

Last updated: 8th Jan 2022